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02 May
2018

GDPR and Your IT: You Can Cope With the Challenge

Author: GTI Computers
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The closer to the day X when General Data Protection Regulation (GDPR) coming into force – 25th of May – the more hype we all spectate around.
As we receive many questions from our customers and the next door companies, we have conducted a short networking meeting with local Portsmouth businesses to share and discuss our ideas of how they can prepare for the big challenge.

“Better to do something than nothing,” stated David Grenfell, managing director of GTI Computers at the beginning of his presentation. The speech has covered a single, but very complex and vital aspect of GDPR – personal (and any other) data protection and cybersecurity. There is a ton of changes every company should design, prepare and implement.

Devid Grenfell, MD of GTI Computers

There are three main points of attention regarding data protection:

>> access to data;
>> data security;
>> data on the move (portable devices).

What IT tools and methods any business should have in their hands?

Here is the list of basic, yet must-have, IT tools. They are widely available for and affordable by micro, small and medium businesses.

Windows Security
This tool restricts access to particular information and resources to whom it necessary within a company. As a result, security risk caused by a human factor could be reduced substantially.

Anti Virus
Remember, that viruses could not only corrupt data and systems; viruses can steal data or lock it (by ransomware). Anti-malware products keep this potential headake away from users (ESET / Malware Bytes).

Email SPAM filtering
Email is one of the most common security threats channels. Anti-SPAM not only reduces the amount of junk in your inbox (means save your time) but also checks emails for viruses and other malicious software. Hosted services are economical and the likelihood of being compromised.

Two (of Multi-) Factor Authentication aka 2FA or (MFA)
A method of confirming a user has claimed identity by utilising a combination of two (or more) different factors:

  1. something they know;
  2. something they have; or
  3. something they are.

The method is widely in use nowadays as it showing the high level of access protection. Plenty solutions on the market that won’t break the bank.  MFA/2FA applications are available from many security vendors, for instance, ESET.

Encryption
Encryption is a process of encoding a message or information (data) in such a way that only authorised parties can access it. When you move data – on a laptop/tablet/smart-phone/USB storage device – it is wise to encrypt it as it is at risk during transportation. In the unfortunate case of losing the device, you will be happy to know that the precious data on it will not come to unwanted hands.

Since Vista time Windows includes BitLocker, yet other products widely available.

Virtual Private Network aka VPN
A network constructed by using public lines (the Internet) to connect remote computers and servers uses encryption and other security mechanisms to ensure that only authorised users can access the network and the data it holds. If you make use of an external data resource – a head office or a central server – consider the implementation of VPN.

Network Attached Storage devices aka NAS
Many micro and small companies have a significant amount of data spread over a number of machines which makes control difficult. Data stored in centralised location (not on someone’s PC) make it possible to manage access restrictions and secure it.

Adding NAS device to a local network put a company data and information under control and in order which is one of the GDPR requirements.

Summing up:

>> GDPR concerns every organisation (whatever size or turnover);
>> Every company should define how to deal with personal data (and create tones of GDPR related processes and documentation. On the Information Commissioner’s Office website you can find a lot of information about);
>> And not forgetting to implement changes (remember about IT tools too).

Devid Grenfell, MD of GTI Computers

09 Oct
2015

Last chance

Author: GTI Computers
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last cahnce pop ip

14 Jul
2015

Windows Server 2003 End of Support-Time to migrate!

Author: GTI Computers
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Windows Server 2003 Facts

•Released May 28, 2003 (Over 11 years old)

•22 million servers as of 2014 (Microsoft)

•31% of Windows Web Servers (W3Techs)

•Support will end on July 14, 2015

Reasons to migrate from 2003

•No technical support

•No updates

•No security patches

•No drivers

•Less Application support

•Growing risk to your environment

Migration Challenges

High risk of data loss

High risk of time loss and extra costs

Productivity loss

Extended downtime

 

Call GTI Computers today-023 9379 0001

04 Jan
2010

Top 4 Energy Saving Tips for Business!

Author: GTI Computers
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Don't let your energy costs rear up and bite you!

Don’t let your energy costs rear up and bite you!

We’re very privileged to have an excellent partnership with Fujitsu, and we’re pleased indeed that they are taking the issue of rising energy costs and the impact of  excessive energy use very seriously.

Their innovative production of Zero Watt computers and monitors is an example of how hard they are working to help reduce the consumption of power by idle technology, as we showed in our last post.

However. not everybody has the funding to replace their equipment with new Zero Watt kit!

Recently Fujitsu sent us a great bulletin, containing 4 tips for saving energy with older equipment. As they said in the introduction:

“As energy prices continue to rise relentlessly around the world, other cost pressures on companies also refuse to go away. Many organizations, however, still tend to underestimate the energy related expenses caused by their hardware, particularly when it comes to the thousands of office workplaces furnished with PCs.

The less energy-efficient these devices are, the higher the costs, and they can really add up. The industry is working on technology that help companies to reduce their costs, and Fujitsu is playing a leading role. But saving energy is about much more than discussing costs. It is about helping to protect the environment. With little effort, everybody can contribute to the green attitude.”

Here are their 4 tips:

1. Switch off your PC and monitor.

Sounds so blindingly obvious, doesn’t it? Yet so many offices look like the Christmas decorations in the high street when the lights are switched off at night… sparkling little green and red LEDs show just how many devices are still drawing a trickle of power, even when in sleep mode.

To completely stop your equipment from drawing current while you’re not even there, switch them off at the plug or power bar. Standby switches can still draw a little current, and as we said in the last post, that may not seem like much until you multiply up the hours the machines stand idle, by days, weeks and months.

Simple, yet effective – switch it off, and include your printers too! At the very least, shut it all down at the weekend.

2. Adjust your power management settings.

Not everyone knows that you can set your equipment to use less power during the working day. The obvious one is setting the computer to go into hibernation after a shorter period of time when you’re not using it. Obviously this needs to fit in with your work routine, but keep an eye on your use – is your monitor still blazing away brightly when you come back from an hour’s lunch break?

Reducing the brightness on your screen can reduce the  power it uses, and most PCs will have power management or energy saving settings that you can adjust to suit your needs.

Have a look at your system settings and make some small adjustments to reduce the power your computer uses when it’s on.

Some recommended settings for lowest energy consumption are as follows:

• For you screen: set it to sleep after 10 minutes not used for a desktop PC, or 5 minutes for a laptop.

• For your hard drive: set it to sleep after 15 minutes not used, or 10 minutes for a laptop.

• Set your computer to go to standby after 20 mins not used, or 15 mins for a laptop.

• Set your PC to hibernate after an hour not used, or 30 mins for a laptop.

3. Don’t buy a much more powerful machine than you need!

A common phenomenon is the use of desktop PCs that are far more powerful than necessary to perform typical office applications. It’s like driving a Ferrari to the supermarket five minutes down the road – crazy fuel consumption for a simple task! The more powerful the processor in a computer – the more power-hungry it is.

Many applications in the office environment would benefit more from additional memory than high-performance processors. In such cases, older machines with more “frugal” processors could be upgraded and remain in service. Due to their compact housing, notebooks and laptops use diffferent technology. They generate less heat thereby using less energy. For that reason you could consider a notebook to use it as a desktop replacement where possible.

4. If you are buying a new PC – check the label!

If you are going to buy a new PC then think Green and check the labelling to see what standards it conforms to. The European Commission offers detailed information about the ENERGY STAR eco-label as well as the power consumption of modern office computers at www.eu-energystar.org.

The website features an energy calculator for PCs, monitors and imaging equipment for companies and consumers. It enables you to make a detailed comparison of power consumption and overall costs, allowing for factors such as purchase price, depreciation periods, and everyday usage scenarios, including specifying power requirements and if an uninterruptible power supply is used. Even the air conditioning system’s effects on electricity requirements are taken into account.

So, in summary, switch it off at night, streamline performance when it’s switched on, don’t buy a monster computer for simple tasks, and be sure to buy green when you are buying – in which case have a chat with us and we’ll point you at some great machines.

30 Nov
-0001

Hello world!

Author: GTI Computers
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